Personal Data Protection

Information about processing of personal data in terms of articles 13 and 14 of the Regulation of the European Parliament and of the (EU) Council 2016/679 General Data Protection Regulation (GDPR)

Company PPAUL LANGE OSLANY, Ltd. approaches the personal data protection duly responsibly and in accordance with the valid legislation. We adopted several technical and organizational arrangements with the aim to secure adequate protection of personal data processed by our company, respecting the rights of concerned persons and the principles of personal data processing.

The legislative framework for the protection of personal data consists in particular of the EU Parliament Regulations and of the EU Council 2016/679 on the protection of natural persons in the Processing of Personal Data and the Free Movement of such Data, by which Directive 95/46/ES (hereinafter “GDPR Regulation”) is repealed, and of the Law no. 18/2018 Z.z. on the Personal Data Protection and on the Amendment of Certain Acts (hereinafter referred to as the “Data Protection Law”).

Pursuant to Articles 13 and 14 of the GDPR Regulation and § 19 and 20 of the Personal Data Protection Act, we inform you of the terms and conditions of the processing of personal data by our company and your rights in processing personal data resulting from applicable legislation.

What are personal data and who is data subject?

Personal data is any information relating to an identified or identifiable natural person, who can be identified directly or indirectly, in particular by reference to a general identifier, other identifier such a name, an identification number, location data or online identifier. The subject data is every natural person whose personal data are processed, it means that they can be our customers, business partners, e-shop visitors, or visitors of the physical store in Oslany.

Who is responsible for personal data processing?

The operator is company PAUL LANGE OSLANY, Ltd, registered at the address Mierová 854/37, 972 47 Oslany, organization ID: 36306975, registered in Commercial Register of District Court Trenčín, section: Ltd, insertion no. 11365/R. Contact data: tel: +421 463 938 110, e- mail: info@paul-lange.sk (hereinafter “Operator”).

What are the purposes and legal basis for personal data processing?

When the purposes are to conclude and fulfil contract, in particular the supplier – purchase contract (frame contract), buying contract or other one; or to carry out arrangements before concluding contract base on the request of data subject, we process personal data in a scope necessary to conclude or fulfil the contract, in particular identification and contact data of the contracting party, payment data, data about products etc.

To conclude or fulfill the contract Operator is authorized to receive the personal data of the data subject without his/her agreement, whereby in the case the data subject shall not provide his/her personal data that are necessary to conclude or duly fulfil the contract, it is not possible to conclude such a contract.

Legal basis of personal data processing is concluding and fulfilment of the contract between Operator and contracting party in accordance with article 6, section.1 b) of GDPR Regulation - the processing is necessary to fulfil the contract whose contracting party is data subject, or to take measures based on the request of data subject before the contract is concluded.

To operate the internet shop (B2B system) electronically and the web application for handling the possible claims, in addition to contact data and product data we process also username, his/her IP address and necessary cookie files.

Legal basis for personal data protection is article 6, section 1f) of GDPR regulation and § 13, section 1f) of the Law about personal data protection – the processing is necessary for the purposes of legitimate interests pursued by Operator. Legitimate interest of Operator is operation of electronical application B2B system and claims system to improve service for our customers and business partners.

To fulfil a legal obligation we process personal data of our customers, business partners or other data subjects, in a scope defined by a specific regulation. Operator´s legal obligation arises from the legislation in force, in particular law no. 431/2002 Zb. on the accounting, law no. 222/2004 Zb. on the value added tax, law no. 595/2003 Zb. about income tax, law no. 40/1964 Zb. of Civil Code, law no. 513/ 1991 Zb. of Commercial Code and other specific regulations or international contract by which the Slovak Republic is bound.

The legal basis for personal data processing is fulfilment of the Operator ´s legal obligation in accordance with clause 6, section 1c) of GDPR Regulation and the data subject is obliged to bear such a processing of his/her personal data and provide them for processing.

To inform our customers and business partners about news and bargain offers concerning product portfolio of our company we can, pursuant to the legislation in force, send to our customers and business partners the marketing information, newsletter of product catalogue. For this purpose we process customers´ e-mail address, his/her name, surname and contact address.

The legal basis of personal data processing is clause 6, section 1f) of GDPR regulation and §13, section1f) of the personal data protection law - the processing is necessary for purposes of Operator´s legitimate interests. Operator´s legitimate interest is direct marketing in the form of sending marketing information about news, bargain offers and ongoing offers for Operator´s customers and business partners.

To protect Operator´s property and for protection of life and health of persons we process audiovisual recording from camera system (CCTV). Each entry of monitored space is marked by a pictogram and indication that the area is monitored by camera system and information about Operator and legal basis of personal data protection.

The legal basis of personal data processing is Operator´s eligible interest in accordance with clause 6, section 1f) or GDPR regulation. Operator´s legitimate interest is securing of Operator´s property and legislative rights and securing of protection of life and health of persons located in the Operator´s premises. Video recording of persons located in the monitored premises is processed by the camera system, whereby video recording is not used to process biometric data (separate category of personal data), only common personal data.

To organize competitions and races we process personal data particularly participant´s name and surname, contact details (phone, e-mail), date and place of participation, results reached in the competition or races and a photo, in some cases audiovisual recording of the race or competition participant. Further personal data that can be processed for purpose of the competition or race can be set by the rules of the individual race or competition. The consent provided by the participant enables Operator or respective business partner or sponsor publish identification data, or photo or audiovisual recording of participant or winner of the race or competition on the company website or company profile on social networks.

The legal basis of personal data protection is clause 6, secton1a) or GDPR regulation and §13, section 1a) of Law about personal data protection – data subject expressed his/her agreement with processing of his/her personal data. Given agreement is voluntary and the participant can withdraw it at any time by contacting the Operator. Withdrawal of the agreement does not affect the legality of the processing based on consent prior to its withdrawal. Withdrawal of the agreement may result in cancellation of participant´s participation in race or competition due to impossibility to identify the participant.

To inform our customers and business partners about news and bargain offers concerning the product portfolio of our company we can pursuant to the legislation in force send to our customers and business partners marketing information, newsletter or the catalogue of our products. For this purpose we process customer´s e-mail address, his/her name, surname and contact address.

The legal basis for personal data processing is Clause 6, section 1f) of GDPR regulation and §13, section 1f) of Law about personal data protection – processing is necessary for the purposes of legitimate interest of Operator. Operator´s legitimate interest is direct marketing in the form of sending marketing information about news, bargains and ongoing events to the Operator´ s customers and business partners.

What is the retention time of personal data?

Personal data are stored during the period of contract fulfilment, during warranty period, during the period to exercise legal claims, duration of the purpose of personal data processing and period set by a specific regulation or international contract by which the Slovak Republic is bound.

Recording from camera system is stored during 15 days, unless the recording is used to claim Operator´s legally protected interests.

Personal data processed to organize competitions or races are stored during the competition time and for the time necessary to achieve the purpose of the personal data processing, or until the withdrawal of the consent given by the data subject.

Personal data processed for the purposes of direct marketing based on the data subject´s expressed consent are stored during the period of 5 years.

Who is the recipient of personal data?

Only authorized staff is allowed to process the personal data in our company, they were properly instructed about personal data protection and they abide all security precautions that were adopted by our company as the Operator to protect these personal data.

The recipients of personal data can be also our business and advertising partners, sponsors of competitions and races, contract partners in the field of suppling goods (shipping and courier companies) and in the case of camera system the recordings are available to camera system administrator. All external companies that have access to personal data provided by our company committed themselves to abide personal data protection and to secrecy pursuant to GDPR Regulation and personal data protection law.

Providing data outside EU and analysis

Our company does not transfer personal data outside EU, i.e. to the third countries and personal data are not the subject of automatic individual decision or profiling.

What are your rights in connection with personal data protection?

In connection with personal data protection you have the following rights within the meaning GDPR regulation and personal data protection law:

• the right to information about personal data processing of data subject
• the right to require the access to personal data relating to data subject from the operator
• the right to rectify personal data or completion of incomplete data
• the right to delete personal data or the right to limit the processing of personal data
• the right to object personal data processing, as well as the right to transfer of personal data
• the right to withdraw the consent without affecting the lawfulness of the processing based on the consent given before its withdrawal
• the right not to be subject to a decision based solely on automated processing, including profiling, and which and that has legal effects that affect you or have a significant impact on you
• the right to initiate proceedings at Office for Personal data protection of the Slovak Republic

General conditions for competitions/contests on company social websites

I. Introduction

The general terms and conditions of the contests govern and lay down the general rules of the competitions organized on the websites or social networks (Facebook, Instagram) administered by PAUL LANGE OSLANY, Ltd, unless the specific rules of the particular contest provide otherwise. These general terms and conditions set out the terms and conditions for joining, participating, winning and submitting a prize, and describing the competitor's rights and obligations.

II. Competition Organizer

The competitions organizer is company PAUL LANGE OSLANY, Ltd. registered at the address Mierová 854/37, 972 47 Oslany, organization ID: 36306975, registered in Commercial Register of District Court Trenčín, section: Ltd, insertion no. 11365/R (hereinafter “Organizer”)

III. Competition participants

Every natural person over 16 years of age can participate in a competition, unless specific participation criteria are identified in special conditions (e.g. minimum 18 years age limit), that fulfills these conditions of competition, eventually special conditions / rules of specific competition (hereinafter “ the Competitor” or “Competition Participant”)

Competitions may not be attended by persons in a work or similar relationship with the organizer of the competition, the co-organizer of the competition, or participating legal entities directly involved in the operation and organization of the competition and their family members.

If it is proved that the winner of the competition is a person stated in point 2, the claim of this person does not arise, the prize will not be handed over to the winner and will subsequently be given to the next winner in the order of these competition conditions.

By signing up for a specific contest, the contestants agree to these contest terms and conditions, as well as any specific terms and conditions of the contest, if published and undertake to comply fully with them. The specific terms and conditions of a particular competition are in addition to these general terms and conditions of the competition. In the event of conflicting provisions of the specific terms and conditions of the particular competition in relation to these general terms and conditions of the competition, the competition is governed by the provisions of the specific competition conditions / rules of the competition and in relation to other regulations the competition is governed by these general terms and conditions of the competitions.

Any competitor with only one Facebook or Instagram account can participate in the contest. Suspicious or fake accounts may be discarded as well as account names containing vulgar, offensive, unethical or inappropriate terms.

IV. Competition rules

The competition will take place during the period specified in the competition notice. Anyone who fulfills the following conditions for participation in the competition will be included in the competition:

• according to the type and content of the competition he/she will fulfill the subject of the competition, for example he/she will answer all the questions of the competition, send the requested photo and so on;
• sign up for the contest by entering his/her name, surname and e-mail address on the contest page, or signing up for the contest with their social network account

The contest participant is obliged to provide the organizer of the competition only true personal data. The organizer of the competition has the right to verify the accuracy of the data provided. In the event that the participant provides supporting layouts or data that do not correspond to the facts, he/she will be excluded from the competition and shall be liable to the organizer for any damage caused by the falsity of the data provided.

The course of a particular competition and the exact specification of the prize are always published in the text of the particular contest on the organizer's website or on the managed accounts on the social networks where the particular contest is realized and promoted, possibly on other websites operated/administered by the organizer. The evaluation of competitions, or raffling, will take place within one month after the end of the competitions, unless otherwise specified in the special competition rules.

The winner becomes a competitor who has duly fulfilled all the conditions of the competition, provided the information required for proper and unmistakable identification of his / her person for the purposes of performing the duties under these general terms and conditions, and the prize for the winner was declared under the competition rules.

In cases where the competition is the location (uploading/recording) of a photograph, audio, video, word text or other author work (hereinafter “the work”) on a website or social network site managed by the organizer, the contestant confirms and declares that:

• the work is decent, does not violate good manners and is in accordance with the highest ethical standards
• the work does not diminish the dignity of any person and their seriousness in society and does not contain elements of unfair competition or any representation and links to other competitors
• the work does not induce or cannot induce to violation of generally binding legal regulations and cannot induce the impression that it agrees with their violation
• is the author of the work, there are no legal defects in the work, no rights of third parties that could affect the participant's participation in the competition and which would be an obstacle to the right of use by the organizer
• the work was obtained with the consent of potential natural persons displayed in the work, whereby these persons also expressed their consent to the publication of the work in the social network accounts administered by the organizer, whereby the participant is responsible for the content of the work and for its publication
• he participates in a competition based on his/her free will, without compulsion and his/her participation is voluntary

The participant, as the author of the work based on his/her participation in the competition, provides the organizer the right to use the work for a period of 3 years and without a territorial restriction. The organizer is not required to use the permission for the work. The decision of the participant not to complete the competition will not affect the granting of the use of the work.

The organizer has the right to unilaterally decide to remove the work that will be inserted on the website or social network sites managed by the organizer and will be in conflict with the competition rules or contrary to the participant's statements, without compensation.

The participant takes in mind that a particular work may be removed at the initiative of a third party by a social network operator (e.g., Facebook or Instagram), in particular for violating the social network policy. In the case of exclusion of a participant (eg due to a rejection of a work for non-compliance with these rules and / or rules of Facebook or Instagram), such participant is not entitled to compensation of costs or damages that might arise.

If the competition is realized by placing (uploading) the account of the social network managed by the organizer, the competitor by giving (recording) such work to the account of the social network of the organizer where the competition takes place expresses his / her consent to the publication of this work in favor of the organizer. If the subject of the contest contains personal data, e.g. the competition participant's photograph, by providing (uploading) such a work to a social network where the contest is being held, the contestant grants free consent to the processing of the personal data provided in accordance with the GDPR regulation, or of the personal data protection law.

Pursuant to point 4 of this article, the organizer of the competition may publish the delivered work and the identification of the competitor (name and surname) on his website or eventually his social network accounts for the purpose of producing, implementing and promoting the competition and publishing the competition results. Consent to use the work as described above is free of charge and is not territorially limited.

V. Winnings and the method of handing the winnings over

The winner can pick up the prize after agreement personally at the premises of organizer PAUL LANGE OSLANY, Ltd, Mierová 854/37, 972 47 Oslany) or the prize will be sent by the courier company, or by post, to the addresses provided by the winner.

The winner is obliged to collect the prize within one month from the date of the prize announcement. If he does not do so, he loses the claim and the win is forfeited.

In the event of failure to deliver the winnings to the postal address indicated by the winner or hand over the prize by method arranged in advance within one month of the date of publication of the contest results, the winner´s claim to win will cease.

In the event of a win, the winner / winners will be contacted by the organizer of the competition at the e-mail address indicated by the winner or by the telephone within a maximum of 7 calendar days from the publication of the competition results. If the organizer fails to reach the winner of a particular competition within 7 days after the first attempt, the prize will pass to the competitor on the second or third and possibly further place. The names of the winners will be published on the organizer's website.

The contestant designated as the winner will provide, within 3 days at the request of the contest organizer, his/her personal information needed to deliver the prize. After receiving this person's delivery data by the organizer, this competitor becomes the winner of the competition.

In the event that the winner / winners do not provide the organizer with the necessary data or do not meet any other condition under this point of these rules, they lose the right to win, cease to be winners and the organizer will proceed adequately according to the provisions of this point.

If the winner / winners do not accept the prize, they will waive the prize, refuse to acquire the prize, or fail to comply with any other terms and conditions under these general terms and conditions or specific competition rules, next-in-line winner becomes a person drawn from the contestants when all the conditions and rules have been met, provided that he / she fulfills all the conditions under these general terms and conditions or specific rules of a particular competition.

The organizer of the competition is not liable for the loss, non-delivery or delay of the competition prizes sent to the winner by post or any other method

By taking over the prize, the winner assumes full responsibility for any damages that may occur to him/her or third parties by using the prize. In no case the contest organizer will be liable for any damages caused to the winners or third parties by the products resulting from the prize or for any damages that have arisen in connection with the use of the prizes in question.

If a contestant violates any part of these general terms and conditions of the contest or the specific terms and conditions of the contest, he/she loses the right to the prize and will be excluded from the contest. Also, if a contestant acts in violation of good manners (eg, by providing false information, winning the prize by a fraud action, etc.) or otherwise affected the proper course of the competition and the results of the competition, he loses the claim to win and will be excluded from the competition.

The organizer reserves the right to change individual prizes.

No financial compensation can be claimed for the prize. There is no legal claim to win, no claim to win can be transferred to another person, and the prize cannot be paid in cash or other substitute performance requested by the contestant.

The winner is responsible for taxing the winnings in accordance with the relevant provisions of the Income Tax Law, as subsequently amended. The Income Tax, which is subject to the acquisition of winnings in accordance with the applicable legislation of the Slovak Republic, as well as all other fee obligations that may possibly apply to the winners' winnings will be paid by the winner himself/ herself.

VI. Statement and consent with the personal data processing

The processing and protection of personal data is governed by the EU regulation of the EU Parliament and the Council on the protection of individuals with regard to the processing of personal data and the free transfer of such data, which repeals the Directive 95/46/ES (hereinafter the GDPR regulation) and the Law no. 18/2018 Z.z. on the Protection of Personal Data and on Amendments to Certain Acts (hereinafter referred to as the Personal data protection law)

Pursuant to the GDPR Regulation, the operator is PAUL LANGE OSLANY, Ltd, registered at the address Mierová 854/37, 972 47 Oslany, organization ID: 36306975, registered in Commercial Register of District Court Trenčín, section: Ltd, insertion no. 11365/R.

By participating in the contest, the participant gives the organizer his or her voluntary explicit consent to the processing of personal data, in particular the name, surname, postal address and telephone number for the purpose of:

• identification of contest participant
• realization of the competition and handing over the prize during and after the competition.

Any withdrawal of the consent is effective at the moment of delivery of the notification to the organizer and results in the exclusion of the participant from further participation in the contest, including the loss of the prize handover if this happens prior to its receipt.

By participating in the competition, the participant agrees that his / her name, surname, photos and speeches may be used to promote the contest organizer, including the sending of business announcements (eg newsletters) and the organizer may use speeches, audio or video recordings and photographs free of charge participant in connection with the organization and evaluation of the competition and the award of the prize, for a period of 3 years from the start of the competition.

Personal data processed for the purposes of organizing competitions are kept for the duration of the competition, the time required to achieve the purpose of processing personal data, the period stipulated by a special regulation or international agreement by which the Slovak Republic is bound, or until the withdrawal of the consent given by the person concerned.

Concerning the protection of personal data, competitors (persons concerned) have the following rights:

• the right to be informed of the processing of the data subject's personal data
• the right to require the operator to access personal data relating to the data subject
• the right to rectify personal data or to supplement incomplete personal data
• the right to delete personal data or restrict the processing of personal data
• the right to object to the processing of personal data as well as the right to portability of personal data
• the right to withdraw their consent at any time, without prejudice to the lawfulness of the processing based on consent granted prior to its withdrawal
• the right not to be the subject of a decision based solely on automated processing, including profiling, which has legal effects which affect the person concerned or the person concerned in a similarly significant way
• the right to make a proposal to initiate proceedings at the Office for Personal Data Protection of the Slovak Republic

The persons concerned may exercise their rights in relation to the protection of personal data by e-mail or in writing to the address of the operator's registered office.

By refusing to provide personal data or withdrawing consent to the processing of personal data, the organizer of the contest is not able to hand over the prize to the winner properly.

If the competitor does not have full legal competence, his / her legal representative gives his / her consent.

For more information about privacy in the conditions of the contest organizer, please visit https://www.paullange.sk/ochrana-osobnych-udajov.

VII. Special provisions

The Organizer reserves the right to make a final decision on all matters related to the organization of the Competition, including its interruption, revocation, validity period or modification of its rules, including the right to replace the declared prize with another price of a similar type and corresponding value.

The Organizer reserves the right, in case of suspected violation of these competition terms, in particular in the event of getting winnings in violation of general and special conditions and good manners, abuse of the mechanism and benefits of the competition, the right to refuse to participate in the competition and the right not to award the winner, even with retroactive effect.

The organizer of the competition reserves the right to change the rules of the competition at any time, shorten, extend, postpone, interrupt or terminate the competition. The organizer shall publish the change of the conditions and rules of the competition in an appropriate manner.

The results of the competition are final, with no possibility of recall. Competitors take in mind that they cannot claim a higher value or a higher amount than the organizer has specified and no cash performance can be claimed instead of a prize.

The organizer of the competition is not responsible for any risks and obligations related to the prize and its use. Competitors take in mind that winnings of bettings and games cannot be enforced.If the winner becomes a person who is not of full age or does not have full legal capacity, the prize will be handed over to his/her legal representative or guardian.

Participation in competitions is voluntary and the competition participant by his / her participation in a particular competition expresses his / her consent to its conditions and rules (general and specific).

If the contest takes place in the Facebook social network, the organizer declares that Facebook has no obligations to competition, the contest is in no way sponsored, approved or managed by Facebook and Facebook has no relationship with the contest.

The organizer declares that he/she is not responsible for any possible errors caused by the transmission of electronic messages.

The organizer is not responsible for situations where his / her accounts may be misappropriated on social networks or a third party's website, or his / her accounts will be blocked on social networks. In such cases, the organizer is not obliged to pay any damages resulting from this.

VIII. Final provisions

The organizer of the competition reserves the right to unilaterally modify or change the general conditions of the competition and binds to inform participants of the competition in advance about such changes. These general terms and conditions of the competitions enter into force on May 25, 2018.

Where can you exercise your privacy rights?

You can exercise your privacy rights through email: gdpr@paul-lange.sk or in writing at the address of the operator: PAUL LANGE OSLANY, Ltd, Mierová 854/37, 97247 Oslany. If you have any questions, please do not hesitate to contact us.

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